Events & Production

AAES plans and executes private events across South Florida, from a dinner for twelve to a full production with staging, sound, and a guest list in the hundreds. One team owns the file from the first planning call through the last vendor leaving the venue, so a member isn't relaying the same brief to five different companies. Where an event needs a permit — alcohol service, a temporary structure, an amplified-sound variance, a fire-marshal sign-off — securing it is the licensed vendor's or venue's responsibility under their own permit, and we confirm that paperwork is in place before the event date rather than promise a permit AAES itself doesn't hold.

The planning side covers venue sourcing and contracting, a production plan for staging, lighting, sound, and any specialty elements the event calls for, staffing (servers, bartenders, security, valet), and catering — sourced through caterers we've worked with, matched to the event and the guest count. Budgets are built line by line, not as a single number that leaves room to guess where it went, and every vendor contract is reviewed before it's signed.

On the day, our team is present and running the event, not just having planned it on paper — the timeline, vendor arrivals, and the inevitable last-minute adjustment are handled on site, so the host is a guest at their own event instead of the person fielding vendor calls. After the event, a single invoice reconciles the whole thing against the budget agreed at the start.

Coverage spans all three markets, and the type of event shifts accordingly — Miami Beach events lean toward nightlife-adjacent private parties and brand activations, Fort Lauderdale toward marine-adjacent gatherings and corporate functions tied to the boat show calendar, and West Palm Beach toward the black-tie fundraisers and seasonal dinners that define that market's social calendar. The planning process is the same regardless of scale or market: one file, one point of contact, and a budget the host can see in full before the first vendor is booked.

Timelines vary as much as scale does — some events are booked months out with a full production build, others come together in a matter of days for a smaller gathering. Either way, the sequence is the same: scope the event, confirm every vendor against the date and the budget, and run it. A host who wants to be hands-on stays looped in at every decision; a host who wants to hand it off entirely can do that too, and still get a full accounting once the last invoice is reconciled.